Submission Deadline Extended to Thursday, February 2nd

RTDNA CANADA AWARDS - ENTRY GUIDELINES

We are pleased to announce an expansion of the awards to be presented by RTDNA Canada in 2017.

These changes address requests from our members. They represent:

  • the increasing importance of digital
  • the creation of network awards for categories that had been previously limited to the regions
  • and recognition of the growing importance of live network sports programing.

We look forward to your upcoming submissions in these new categories as well as in all our categories.

Sincerely,
Mark Mietkiewicz
Awards Chair, RTDNA Canada


You are invited to enter the 2017 RTDNA Regional and Network Awards for Excellence in the following categories:

  • Continuing Coverage
  • Creative Use of Sound
  • Creative Use of Video
  • Data Storytelling
  • Digital Media
  • Diversity
  • Editorial Commentary (*New* – Now available as a Network Award as well)
  • In-depth/Investigative Excellence (multi-platform award)
  • Live Special Events (*New* – Now available as Digital award as well as TV, radio)
  • Long Feature
  • Radio News Information Program
  • Radio Newscast
  • Short Feature
  • Sports – Feature (*NEW* – Now available as a Network Award as well)
  • Sports – Live Special Events (*NEW* Network Award for Digital, radio, TV)
  • Spot News
  • TV News Information Program
  • TV Newscast

Please click on the titles below for information about entering the awards or click on the button to proceed to the Awards Submission Site:

  • New This Year

    New Regional Award

    Live Special Events (Gordon Sinclair) – Digital – In addition to the radio and TV awards, a new digital award presented to the station which displays excellence in the coverage of a special event. Digital entries should include coverage unique to online, e.g. Tweets, ScribbleLive, live polling etc.)


    New Network Awards

    Live Special Events (Gordon Sinclair) – Digital – In addition to the radio and TV awards, a new digital award presented to the station which displays excellence in the coverage of a special event. Digital entries should include coverage unique to online, e.g. Tweets, ScribbleLive, live polling etc.)

    Editorial Commentary (Sam Ross) – Digital, Radio and TV awards – Previously available at the regional level only, awarded to the news organization which provides outstanding editorial comment. The editorial or commentary may be analytical or interpretive and need not necessarily express an opinion. Commentary may be by station employee, professional journalist or member of public who expressing an opinion, e.g. a refugee, homeless person, basketball player – in his/her own words. Do not submit nomination on behalf of a panel.

    Sports – Feature Reporting – Digital, Radio and TV awards – Previously available at the regional level only, awarded to the station which reflects excellence and creativity in feature sports reporting. Entrants will be judged on elements including: story structure, production values, presentation, creative use of sound, excellence in camera work and editing for TV submissions. Use of sound and editing for Radio submissions.(Longer features may be entered in Dave Rogers Long Feature Category).

    Sports – Live Special Events – Digital, Radio and TV awards – A new award to be presented to the station which displays excellence in the coverage of a live sporting event. Digital entries should include coverage unique to online, e.g. Tweets, ScribbleLive,live polling, etc.)


    Other Changes

    Continuing Coverage (Ron Laidlaw) – Digital, Radio and TV awards -This award has traditionally recognized a major developing story. In addition, entries may now include beat journalism to recognize a story or theme which is focused on over the course of period of time (e.g. week, month, season.) For radio and TV entries, you may submit up to 5 clips not exceeding 30 minutes. Clips must not be edited but you may have late ins and early outs. Submissions for the Digital Award may include up to five URLs.

    Live Special Events (Gordon Sinclair) – Radio, TV – In the past, the special event had to occur outside regularly scheduled newscast. That restriction has been dropped.

  • Dates and Deadlines

    December 12, 2016:    Regional and Network Awards Entry Opens

    Note: You can start work on your entries early this year!

    January 1–15, 2017:    Early bird fee

    January 15–31, 2017:   Regular entry fee

    February 2nd, 2017:    Regional and Network Awards Entry Deadline *Deadline extended by 2 days

    March 2017:    Regional nominees announced

    April 15, 2017:    Regional Awards Ceremony | Atlantic

    April 22, 2017:    Regional Award Ceremonies | BC, Central, Prairies

    Late April 2017:    National & Network nominees announced

    May 25-27, 2017:    RTDNA Canada National Conference, Toronto

     

    NOTE: Winners of Regional Awards are automatically entered to compete for a National Award. No additional entry applications or fees are required. National Award winners will be announced along with the Network winners at the RTDNA Canada National Conference Gala on May 27, 2017.

  • Entry Rules

    Consider your best work broadcast (or launched) during the 2016 calendar year only. Create a wish list of entries that you want to submit.

    Please read these rules carefully. There are revisions and changes since last year.

     

    1. ELIGIBILITY: Entries may be submitted by stations, networks, syndication services, website and online news organizations. NOTE: RTDNA Canada Awards are presented to organizations, rather than individuals.
    2. CODE OF ETHICS: The RTDNA Canada Code of Ethics serves as the basis for judging standards. Please be sure your entry follows this code of ethics.
    3. Whenever the term “broadcast” is used in these rules, it also refers to digital publishing (via the web, mobile, app).
    4. COPYRIGHT: By entering, you acknowledge that you hold copyright to the material or that you have received permission from the copyright holder to enter the material.
    5. ELIBILITY PERIOD: Entries must have been broadcast for the first time between January 1st and December 31st, 2016.
    6. REGIONAL / NETWORK: Entries must be submitted as either “regional” OR “network.” A network entry is one that was produced for broadcast in more than one market. If an entry was produced to be broadcast in a single market, but was subsequently broadcast in additional markets, it should be submitted as a regional entry.
    7. CONTENT, OVERLAP AND MAXIMUMS
      1. Do not enter identical entries in multiple categories. However, you may enter the same topic in more than category.
      2. Exception: Only one (1) entry is allowed in each of the Best Newscast (Bert Cannings and Byron MacGregor) categories.
      3. Exception: A report submitted as a Charlie Edwards Spot News entry MAY be included as part of a Ron Laidlaw Continuing Coverage entry.
      4. Each program or station is limited to two (2) entries in any category. (A network that has several stations in a region may submit two entries per station each as long as content being entered was not a joint regional effort.
      5. You may include the same web link in multiple submissions as long as the rest of the submission is not identical.
    8. EDITING:
      1. All commercial breaks must be removed from the entry.
      2. No show opens or custom opens may be edited onto the entry.
      3. The story must be entered as it appeared on air. A late in and an early out are permitted. But no fine editing is allowed, e.g. removing 30 seconds from the body of the piece.
      4. For categories with 30-minute maximums, you may submit two separate clips from the same program with the same airdate. Each clip may only be edited as described above (8c).
      5. Your entry must be submitted in one single, functioning clip per medium.
      6. Host/anchor intros and extros may be deleted from the submission. A transcript of intro and extro may be uploaded as Word doc or pdf.
      7. If the host/anchor intro and extro is included in the clip, it must be counted in that clip’s duration.
      8. A host-reporter talkback may be included in the entry as long as the talkback is not edited and the combined clip and talkback do not exceed the category’s maximum length. Do not include a transcript of the talkback with your entry.
      9. Live Special Events category: Newsbreaks, weather, traffic, sports may be removed to allow back-to-back interviews to fit time constraints.
    9. You may submit a report that aired in two parts (e.g. in Diversity and Sports categories) as long as maximum category duration limits are observed.
    10. MULTIPLATFORM AWARDS:
      1. Entry must include related items from two or three platforms (TV/Radio/Digital)
      2. Entry must include any combination of two broadcast clips (1 radio and 1 TV; 2 radio; or 2 TV clips.)
      3. Running time of all broadcast clips should not exceed 30 minutes.
      4. You may include five web links as part of a multiplatform entry.
    11. WEB LINKS:
      1. Web links (maximum 5) should only be included in digital and multiplatform entries.
      2. All websites must be live until June 1, 2017. Check and double-check your links even well after you have submitted your entry. We cannot judge what we cannot access. If the link is not active at time of judging, the entry will be disqualified immediately and entry fees will not be refunded.
      3. Sites to be judged must not require registration or be password-protected.
    12. TIME LIMITS: Respect category time limits. Judges are instructed to only watch or listen up to the allotted time for each entry. You are permitted to exceed limit by a maximum of 10 seconds.
    13. PROMOS:
      1. A promo is required for each entry but is not judged as part of your entry.
      2. You are welcome to enhance your promo with added graphics and stings.
      3. TV and radio promos should run 30 seconds (35-second maximum.)
      4. The promo for a web entry should be a screenshot.
    14. Each entry must be accompanied by a separate online entry form and the appropriate entry fee. Entries will not be judged unless the fee has been received by RTDNA Canada.
    15. An entry that does not adhere to all competition rules may be disqualified.
    16. All entries become the property of RTDNA Canada which reserves the right to use this material as the Board of Directors deems appropriate.
    17. JUDGING: The decisions of the judges are final. At the discretion of the judges, awards may not be granted in some categories.

    We recommend you make a copy of each of your entries prior to submission.

  • Award Categories

    Please click the links to view Regional and Network Award categories.

  • How to Prepare Your Entry

    All entries must be submitted online. All accompanying media must be uploaded using this website. DVDs/CDs are no longer accepted. Submitting your Awards Entry online is a simple process. However, it requires some preparation at your end. We strongly recommend that you follow the procedures outlined below.

    Note: You do not need to complete your submission in one sitting. The system will remember your information in draft form until you submit it.

    We recommend you start this process well before the January 31, 2017 deadline.

     

    1. Only members of the RTDNA can enter for award submissions.
    2. If you are not a current active member of the RTDNA, please click here to become one.
    3. For the next step, you will need your RTDNA Membership Number. If you don’t know it, log into your Membership Account. The 8-digit “User ID” is your Membership Number.
    4. You can now create an Awards Account . Include your contact information. Note: Usernames and passwords from previous years will not work.
    5. After registering, you can now sign in to your Awards Account.
    6. If you have been working on submissions that are not yet complete, you will now see those drafts listed. You can continue working on them.
    7. Otherwise, click the “Begin new submission” button.
    8. Select the appropriate Award Category.
    9. Select whether it is a network or regional submission. (Note: Inapplicable choices are greyed out.)
    10. Select whether it is a radio, television, or digital submission. (Again, inapplicable choices are greyed out.)
    11. Supply the title of the entry, your station name and the name of the person who will accept the award should you win. You will need to supply a shipping address (if different.)
    12. The title should be what would appear on the award plaque should you win.
    13. You have until Jan 31, 2017 at midnight (EST) to make any edits to your submission.
    14. A separate online submission is required for each entry that you intend to enter into the competition.
  • Fees and Payment

    REGIONAL SUBMISSIONS

    Early Bird Fee (January 1-15, 2017)
    Regular (January 16-31, 2017)
    • Radio – $70.00
    • Digital – $85.00
    • TV – $100
    • Radio – $80.00
    • Digital – $95.00
    • TV – $110

    NETWORK SUBMISSIONS

    Early Bird Fee (January 1-15, 2017)
    Regular (January 16-31, 2017)
    • Radio, Digital or TV – $140.00
    • Radio, Digital or TV – $150.00

    DAN MCARTHUR MULTI PLATFORM AWARD –

    IN-DEPTH/INVESTIGATIVE (REGIONAL & NETWORK)

    Early Bird Fee (January 1-15, 2017)
    Regular (January 16-31, 2017)
    • $100.00
    • $120.00

     

    PAYMENT

    You have the option to pay by credit card or by cheque. If you choose cheque, a pdf invoice will be available for downloaded. Print it and mail it along with your cheque to the address indicated on the invoice.

    After you have chosen cheque or submitted your credit card information, you will receive a confirmation e-mail.

    You should now find yourself on the “Edit Submission Page.” Before you continue, we recommend that you review the Technical Guidelines in order to prepare your audio and video media files for upload.

  • Technical Guidelines

    For uploading and playing back audio/video files, please ensure you are using the latest version of your web browser: Chrome, Safari or Firefox or Internet Explorer.

    • All media file uploads must be no greater than 4GB in size.
    • Video uploads are accepted in the following formats: .avi, .flv, .m4v, .mov, .mp4, .mpeg, .mpg
    • Audio uploads are accepted in MP3 format only.
    • Video and audio submissions via URL (e.g. on YouTube, Vimeo, ctvnews.ca, globalnews.ca, cbcnews.ca, etc.) are acceptable if the following conditions are observed:
      • Entry must remain accessible until July 2017 for judging purposes.
      • Entry must not be password protected.
      • If entry is contained within a larger newscast, you MUST indicate “IN” and “OUT” times for entry.
    • Document uploads are accepted in PDF and Microsoft Word format only.
    • If you are having issues uploading large video files, please try using Google Chrome to perform your upload, or upload your video to YouTube (with a privacy setting of “unlisted”) and add the YouTube URL as an attachment to your submission.

    An entry that does not adhere to the technical guidelines may be disqualified.

  • Complete Your Award Entry and Upload Your Media File

    • You should now be on the “Edit Submission Page.”
    • In the first section of the page, “Submission attachments,” choose whether you’d like to provide a URL so the entry can be screened online or upload your media file to the RTDNA Canada Awards site.
    • Uploading your file may take a while but you do not need to remain on the webpage while this is happening.
    • On subsequent visits to this web page, you will be able to review/listen to the file that you have uploaded, and if desired, you may upload a revised file.
    • Note: If you have a Word or PDF document that you would like to be considered as part of your entry (e.g. another award citation, a letter of support or a clipping), you can also upload them here.
    • Should you have any technical questions during this process, please email admin@rtdnacanada.com or use the Help Button, located in the top right corner of that web page. It will create an email to our technical staff who will be pleased to assist you.
    • In the second section of page, “Submission details,” complete the remaining questions about your entry (air date, duration, etc.) as well as a description of your entry (objectives, results, and any noteworthy elements).
  • Prepare The Promo Materials For The Award Ceremonies

    • You are required to upload a 30-second (may be slightly shorter) promotional spot for each radio and television entry and an image of your submission for any digital entry (which must be indicated as the ‘promotional’ spot). This spot may be used during the award ceremonies.
    • Radio format: MP3
    • TV formats: avi, .flv, .m4v, .mov, .mp4, .mpeg, .mpg
    • For digital award entries, you may shoot a promo or submit a still.
    • Digital formats: pdf, jpeg, url
  • Submit Your Entry

    When done, press “SUBMIT” at the bottom of the page to complete the entry process. Entries cannot be modified after they have been submitted.

    Good Luck!

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